Manassas Park City Library Advisory Board Meeting
7 p.m., Thursday, December 3, 2020
9701 Manassas Drive
Manassas Park, VA 20111
Robin Hatcher – Board Co-Chair
Ann-Marie Stewart – Board Member
Lillian Zhu – Board Member
Holly Ritchie – Library Director
Andrea Barbuzza – Board member
Jay Swisher – City
CALL TO ORDER
Ms. Hatcher called the meeting to order at 7:07 p.m.
APPROVAL OF AGENDA
Ms. Hatcher asked for motion to approve the agenda. Board Member Zhu moved to accept, Board Member Stewart seconded. The motion carried.
APPROVAL OF MINUTES
Ms. Hatcher asked for motion to approve the previous meeting minutes (September 10, 2020). Board Member Stewart moved to accept, Board Member Zhu seconded. The motion carried.
Library Director Report – attached.
Board Co-Chair Hatcher inquired about if any assistance was needed from them for the Donation weekend. Director Ritchie informed them that for the actual weekend no assistance would be needed, but would keep them in mind for the future processing of the items depending on quantity. Board member Stewart inquired about the process for selecting donations and Director Ritchie explained process and in-house guidelines. Board member Zhu inquired if the budget for the collection (physical and digital) would be able to support growth in the library, Director Ritchie explained there is an ongoing budget already worked in dedicated to both to ensure new materials are purchased. Board member Barbuzza commented saying that students at the high school have approached her about the library and how they enjoy studying here.
Director Ritchie explained the e-mail would act like a listserv to assist the board in remain in contact.
Ms. Hatcher asked for motion to approve a group e-mail. Board Member Zhu moved to accept, Board Member Stewart seconded. The motion carried.
Short Takes for Trustees – Library Board Training from LVA
Director Ritchie explained the basics about this training that is offered from the Library of Virginia for Library Board of Trustees. The discussion was tabled for the next meeting as the board reviews the information. Director Ritchie will send an e-mail to board members with the list of videos for the board to review. One video will be selected for members to view before the next meeting to be discussed and see if the training is something the board may wish to implement.
Board set next meeting for March 11th at 7 p.m.
The library has been open for 4 months now and it has been amazing. We have continued to see a great response from the community and we have even more regular patrons. Many of our regular patrons are those coming to return items and check out new ones; but we also have quite a few that will come in to work on job hunting, school work, work, or just personal projects. We are also a location for the schools to have their bookmobile for any students who have requested books from their school libraries. This service is offered on Mondays while we are closed and they are giving out library information to each person who picks up a hold.
We have branched out slightly from only virtual programming and have done some socially distant programming on our back patio. These programs include a design your own sharpie tie-dye mask, a grab and go trick or treating event, and a teen fitness challenge. We are also doing at least one grab and go themed activity bag a month.
Of our virtual programming we have posted 32 unique videos over the last 4 months. Our Live virtual Storytime videos are the most popular and we have even been told they are being used in homeschooling!
As before, our monthly calendar is designed to promote a mix of these “live” programs, the socially distant programming, and some more passive activities for our patrons of all ages to enjoy. Our monthly newsletter is also designed to promote our programs and events that we are holding and have a very high open rate.
Since opening we have created 457 cards (both physical and virtual).
The library is currently open for walk-ins and curbside services. We are taking appointments if people would prefer to make them, but we are not requiring them. We do have a 7-person capacity limit and if that capacity is reached, we enforce an hour time limit to allow a greater amount of use.
Social Media Response
The response on social media has been very positive. We have had a lot of people interested in our posts and currently have 228 likes and 246 Followers on Facebook and 7 subscribers on our YouTube channel. Additionally, we have had a lot of suggestions of future programs, and have started to see some requests for future materials.
Statistics for Manassas Park City Library August -November 2020
|MANASSAS PARK CITY LIBRARY||08/20||09/20||10/20||11/20||Total|
|Public Service Hours||192||212||216||163||783|
|Uses of Public Internet Computers||0||23||47||54||124|
|Total Number of searches of library’s online catalog||602||459||443||227||1,731|
|Number of Website Visits||5,002||3,184||3,388||1,895||13,469|
|Digital Circulation – All Audiences||11||12||23||74||120|
|Total Children’s Programs||3||8||7||4||22|
|Total Children’s Program Attendance||34||118||17||19||188|
|Total Young Adult’s Programs||3||8||1||0||12|
|Total Young Adult Program Attendance||22||81||11||0||114|
|Total Adult Programs||0||0||0||0||0|
|Total Adult Program Attendance||0||0||0||0||0|
|Total Recordings of Program Content||–||–||9||17||26|
|Total Views of Recorded Program Content||–||–||171||126||297|
|Total Circulation – Physical Materials||534||666||709||746||2,655|
|New Borrowers – Adult||242||53||66||–||361|
|New Borrowers – Child||25||14||7||–||46|
|New Borrowers – Total||267||67||73||–||407|